Terms & Conditions

AUDIO AND VIDEO EQUIPMENT

The Venue offers a comprehensive range of equipment, including a List of equipment provided.

For additional requirements beyond the provided inventory, clients have the option to rent

extra equipment at an additional cost. This flexibility ensures that all event needs are met with

precision and tailored to the specific requirements of each occasion. Please feel free to

consult with our dedicated team to discuss any supplementary equipment needs and

associated costs for a fully customized and seamlessly executed event.

 

EVENT STAFFING

The Venue is committed to delivering a high standard of service for your event by providing a

dedicated team of professionals in specified roles and numbers. Our staff is trained to ensure

the seamless execution of your event, from setup to execution and post-event requirements.

This commitment aims to enhance your overall experience, and we look forward to the

opportunity to contribute to the success and satisfaction of your event.

 

DECORATION AND DESIGN

The client assumes responsibility for event decorations, and any modifications to the venue's

structure necessitate prior approval from the Venue. This precautionary measure ensures the

integration of your creative vision with the venue's guidelines, maintaining the integrity of the

space while accommodating your aesthetic preferences. Your cooperation in obtaining

approval for structural alterations is appreciated, contributing to a seamless collaboration for

a well-executed and visually appealing event.

 

LIABILITY

The client is accountable for any damages incurred during the event. This responsibility extends

to safeguarding the venue's facilities and assets, emphasizing the importance of a diligent and

respectful approach to event execution.

The client must sign here _____________________________This will insure they take full

responsibility for any damage or incidents that may occur from the event and there guest. This

requirement ensures that the clients takes full responsibilityand does not hold the venue or its

staff responsible for any costs occured if damages or injury occurs. This is aligning with the

venue's risk management protocols and contributing to a secure and well-managed event

environment. It is appreciated, further solidifying our commitment to a comprehensive and

professional collaborationThe venue commits to furnishing the specified facilities, equipment, and services as outlined in

this agreement, while adhering to local laws, regulations, and venue policies throughout the

planning and execution of the event.

 

VENUE RESPONSIBILITIES

Smoking is strictly prohibited in and around the venue, including the designated venue

specified in this agreement. All individuals present within the venue premises are required to

adhere to the signage and designated areas indicating the prohibition of smoking. Smoking is

only permitted in areas specifically designated and marked as smoking zones. These areas, if

any, will be communicated through signage. Compliance with the smoking policy is mandatory

for all individuals within the venue premises. The management of the venue expressly reserves

the right to undertake necessary and proportionate actions in the event of non-compliance

with established rules and regulations.

The client must abide by all local laws, regulations, and venue policies during the planning and

execution of the event. They must accept responsibility for any damages to the venue or its

property caused during the venue hire. The client agrees to comply with any security measures

or protocols implemented by the venue.

 

PROHIBITION OF SMOKING

NOISE MONITORING SYSTEM

An advanced noise monitoring system has been implemented within the venue to uphold a

sophisticated standard of auditory control. If the sound level surpasses 95 decibels, the system

is meticulously engineered to autonomously halt the music, thereby ensuring strict adherence to

acceptable noise levels.

 

MUSIC CURFEW

In acknowledgment of the imperative to preserve the tranquility of the adjacent environment,

it is explicitly mandated that no music shall be played beyond 23:30 hrs for events concluding

at 24:00 hrs. The onus falls squarely on the Hirer to ensure the expeditious conclusion of any

music-related activities, thereby unequivocally adhering to the stipulated timeframe.

 

CLIENT RESPONSIBILITIESThe noise restrictions delineated in this policy are expressly aligned with prevailing local

regulations and have been instituted to actively cultivate harmonious relations with the local

community. This policy reflects a judicious balance between our operational objectives and our

commitment to being a responsible and respectful neighbor in our community. The Hirer is

expected to cooperate fully with venue staff regarding noise management and adhere to any

directives provided by the venue management team.

ACCESS

IThe client shall be granted exclusive access to the venue during the designated time frame as

specified in this agreement. This privilege ensures an uninterrupted and dedicated period for

event preparation, execution, and conclusion. The specified time frame, outlined in our

contractual arrangement, serves as a foundational element in facilitating a seamless and well-

coordinated event experience for the client.

 

SET UP AND DEMANTLING

The client assumes responsibility for the set-up of the event and is required to ensure the

complete dismantling of all elements by the stipulated time, as detailed in our contractual

agreement. By adhering to the designated time for dismantling, the client not only upholds

their commitment to the terms outlined in the agreement but also contributes to the smooth

coordination and transition of the venue for subsequent engagements.

 

SECURITY

The venue will deploy security personnel as required to meet the specific needs of the event,

ensuring the provision of an adequate and professional security presence as deemed

necessary.

TERMINATION

Neither party may terminate this contract for any reason upon providing written notice to the

other party at least 30 days before the intended termination date. In such cases, the Client

shall be responsible for any non-refundable expenses incurred by the Company up to the date

of termination.

 

PARKING AND TRANSPORT

TIMELY VACATION OF PREMISES

If any articles or personal belongings remain unattended upon the conclusion of the hiring

period, the Venue retains the prerogative to undertake the removal of such items from the

premises.

The Hirer assumes full responsibility for covering all associated costs incurred in the removal

and storage of articles facilitated by the Venue. This provision is in place to ensure the efficient

turnover of the premises and to defray any expenses incurred due to non-compliance with the

timely vacation requirement.

Situated in a prime location, our venue offers a stress-free experience for guests with its ample

on-site parking. The well-maintained and secure parking area ensures convenience and ease

for attendees, eliminating the need to search for parking elsewhere.

It is incumbent upon the Hirer to promptly vacate the premises upon the culmination of the

hiring period unless a specific extension has been explicitly negotiated and agreed upon

before the commencement of the booking.

 

REMOVAL OF ARTICLES

If either party is prevented or delayed in the performance of any obligations under this

Agreement due to circumstances beyond its reasonable control, including but not limited to

acts of God, natural disasters, government actions, war, terrorism, strikes, or any other

unforeseeable and unavoidable event (hereinafter referred to as "Force Majeure Event"),

(Company) shall promptly notify the other party of the occurrence and the anticipated impact

on its performance.

During the period of such Force Majeure Event, (Company) shall be excused from performance

to the extent affected by the Force Majeure Event, and the time for the performance of the

affected obligations shall be extended for a period equal to the duration of the Force

Majeure Event. Both parties agree to make reasonable efforts to mitigate the impact of the

Force Majeure Event on the performance of this Agreement. If the Force Majeure Event

prevents or substantially hinders the performance of this Agreement for a continuous period of

thirty (30) days, either party may terminate this Agreement by providing written notice to the

other party, without incurring any liability for such termination. In such a case, the termination

shall be effective upon the date specified in the notice.

 

FORCE MAJEURECONFIDENTIALITY

Both contracting parties herein mutually commit to maintaining strict confidentiality regarding

any information disclosed throughout this contractual agreement. Each party acknowledges

and agrees that any proprietary, sensitive, or confidential information shared during the term

of this contract shall be treated with the utmost discretion and shall not be disclosed to any

third party without the explicit written consent of the disclosing party.

This confidentiality obligation extends beyond the termination of the contract, ensuring the

protection of sensitive information well beyond the formal conclusion of our business

engagement. Both parties are bound by this covenant to uphold the integrity and

confidentiality of any shared information, fostering an environment of trust and safeguarding

the interests of all involved stakeholders.

 

GOVERNING LAW

This Contract shall be governed by and construed by the laws of the state of Victoria, without

regard to its conflict of laws principles. Any disputes arising under or in connection with this

Contract shall be subject to the exclusive jurisdiction of the state and federal courts located in

Australia , Victoria.

 

INDEMNIFICATION

The Client agrees to indemnify, defend, and hold harmless the Company, its officers, agents,

and employees from and against any claims, demands, liabilities, losses, costs, damages, or

expenses, including reasonable attorney's fees and court costs arising out of or in connection

with:

Any breach of the terms and conditions outlined in this Contract.

Any injury, death, or damage to property caused by the negligent or intentional acts or

omissions of the Client, Guests, or any third parties present at the contracted event.

The Client further agrees that this indemnification extends to claims arising out of the

Company's performance of its services under this contract, excluding claims resulting from the

sole negligence or willful misconduct of the Company.21:

 

ENTIRE AGREEMENT

This Contract contains the entire agreement between the Parties and supersedes all prior and

contemporaneous agreements, representations, and understandings, whether oral or written.

 

IN WITNESS WHEREOF, the Parties hereto have executed this contract as of the Effective Date.

1. Entire Agreement: This contract constitutes the comprehensive and exclusive agreement

between (Company) and (Client), supplanting any prior agreements, whether written or oral.

2. Amendment in Writing: Any modifications, amendments, or alterations to this contract must

be mutually agreed upon by both parties and documented in writing to be considered valid

and enforceable. By signing this contract, both parties hereby affirm their full and mutual

agreement with the terms and conditions stipulated herein.

By signing below, both parties acknowledge and agree to the terms and conditions outlined in

this Venue Hire Contract.

Client name Date

Client signature

Venue Date